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I Requested ChatGPT to Write 3 Totally different Advertising Job Software Emails — This is What I Received

Right here’s a confession: If somebody requested me how I used to be in a position to land two of probably the most thrilling full-time advertising and marketing roles in my profession, my first intuition would have been to say that I used to be simply “fortunate.”

man writes emails for job applications

A second later, although, I might be a lot fairer to myself and admit that I used to be in a position to make the hiring supervisor taken with studying extra about me. Whenever you apply for an open position, this primary impression often occurs if you ship in your resume over e mail.

The largest hurdle? Standing out amongst different candidates within the hiring supervisor’s inbox.

Download Now: 17 Professional Email Templates

As I’ve been self-employed for over 4 years now, the final time I utilized for any full-time position was years earlier than ChatGPT got here to the market.

Nonetheless, I questioned if AI is able to creating an e mail that might be compelling and private and, subsequently, has the potential to intrigue a hiring firm. Additionally, how a lot data would I’ve to incorporate in my immediate to get a passable consequence? I examined three completely different prompts to see — right here’s what I discovered.

Desk of Contents

What’s a job software e mail?

A job software e mail is a formal e mail despatched to a recruiter or a hiring supervisor by somebody who’s in search of employment. It goals to precise curiosity in a particular place and to share related data on the applicant’s expertise and expertise.

Methods to Write a Job Software Electronic mail

1. Add a related topic line.

On high of functions from candidates, the hiring supervisor receives tens of different emails each single day.

And whereas you don’t have any management over how a lot communication they obtain, you are able to do so much to spice up your job software e mail visibility.

“Make your intentions clear within the topic line,” says Robert Kaskel, chief individuals officer at Checkr.“Point out it’s an software, the position in query, and your identify. Additionally, keep in mind that most e mail suppliers solely show 20-30 characters of topic line textual content within the recipient’s inbox.”

Kaskel additionally underlines that you must keep away from any “clickbait-y” textual content.

“Nor must you attempt to create a way of urgency through the use of phrases like ‘Pressing,’ ‘Speedy,’ or ‘Time-sensitive.’ These techniques would possibly work for entrepreneurs, however they’re extra prone to alienate and irritate a recruiter who might view them as misleading,” he mentioned.

2. Regulate your tone of voice to the corporate.

As a marketer, you already know that manufacturers use a unique tone of voice. Some are extra relaxed than others. If you wish to stand out from different candidates, attempt to use a tone of voice that matches the corporate you’re making use of to.

Check out the job advert. Is it written in a pleasant, humorous method, or is it tremendous skilled? Write your e mail copy in a manner that reveals you ‘get’ their communication fashion.

That is particularly vital when making use of for advertising and marketing positions. In spite of everything, a capability to regulate to a model’s tone of voice is one thing to be anticipated from advertising and marketing professionals. Proper?

3. Hold it brief and related.

At any time when I scroll by LinkedIn, the quantity of people that apply for a job by no means fails to amaze me. There are a whole lot of candidates inside a couple of hours after posting a job advert. The job market has gotten extremely aggressive.

That mentioned, recruiters must undergo tons of LinkedIn messages and emails. Their time is proscribed, so hold your e mail brief and to the purpose.

Be sure that your opening paragraph is catchy. Should you make it blunt and irrelevant, the recruiters gained’t hassle studying the remainder.

Kimberley Tyler-Smith, govt at Resume Worded, says, “As a recruiter who‘s seen 1000’s of functions cross my desk, I can let you know one factor for positive: the generic, formulaic emails blur right into a monotonous hum. However the ones that really stand out? They’re those that inform a narrative.”

A narrative sparks curiosity, Tyler-Smith notes.

“A well-crafted story hooks me in, making me need to know extra in regards to the individual behind the phrases. It‘s now not only a resume on a display. It’s a glimpse into your distinctive journey, your motivations, and your potential.

It reveals your ardour, your humor, your resilience — all of the qualities that make you, properly, you. And in a world of faceless functions, authenticity is gold,” Tyler-Smith says.

She additionally says that it reveals you’re an incredible match for the corporate.

“A narrative that connects your experiences to the particular position and firm paints a vivid image of why you are not simply certified, however completely fitted to the job,” provides Tyler-Smith.

4. Embody a private salutation.

Beginning your job software e mail with “Expensive Sir/Madam” or “Expensive Hiring Staff” isn’t one of the simplest ways to make first impression.

If the recruitment supervisor isn’t listed within the job advert, discover out who’s accountable for hiring on this particular firm. It would require some digging, however will probably be well worth the effort.

The vast majority of candidates gained’t hassle to seek out out the individual’s identify, and for those who do, you’ll stand out.

5. Connect your CV and label it appropriately.

Bear in mind to connect your CV to your e mail; for those who neglect to do it, excessive chances are high your software will likely be ignored. Additionally, be sure that it’s appropriately labeled.

Daniel Kroytor, the founding father of TailoredPay, explains why that is so vital. “It’s not uncommon for a job software e mail to incorporate attachments, however what many don’t take into account are their labels, and for this reason they need to have a look at them rigorously earlier than sending,” he says.

He provides that “you will need to bear in mind that you’re not the one one that is inquiring a couple of job alternative, which implies that potential employers will obtain dozens if not a whole lot of paperwork, and if they’re mislabeled, they could possibly be disregarded or trigger HR complications.”

Max Wesman, founder and COO at GoodHire, additional emphasizes the significance of e mail attachments. He sees them as an important aspect of a job software.

Wesman says that “not solely do you should connect the appropriate paperwork, however in addition they have to be neatly designed, well-written, and freed from any errors.”

Attachments will let you connect paperwork and add data outdoors of the essential software format. Wesman notes, “So be sure that to connect any enjoyable, fascinating, or qualifying paperwork that may assist your case.”

6. Embody a personalised part on why you match the corporate.

Keep away from statements like “I’ve years of expertise” for those who aren’t planning to show the way it ties with the corporate you’re making use of to within the subsequent couple of sentences.

Every sentence ought to assist the hiring supervisor assess how precisely your presence may contribute to the enterprise.

For instance, for those who’re making use of for a social media supervisor place, you would share a narrative of a profitable marketing campaign that you simply got here up with the thought for and what number of leads or gross sales it generated.

Gianluca Ferruggia, common supervisor at DesignRush, has an incredible tackle this, saying that candidates ought to showcase not solely their professionalism but additionally their private model.

“This isn‘t merely about utilizing formal language; it’s extra about the best way a candidate presents their capabilities and achievements. Relating previous experiences to the job’s necessities helps join their historical past with the longer term position,” Ferruggia notes.

Ferruggia says that the “private” contact might be, as talked about above, an organization challenge instance or perhaps a skilled worth that you simply and the corporate each share. This can assist set your software aside.

“It leaves an impression that the candidate is each proficient of their subject and has achieved their homework, becoming seamlessly into the group’s tradition and imaginative and prescient,” Ferruggia says.

What ChatGPT Wrote Me

It’s time to have some enjoyable! I’ve determined to run somewhat experiment to see if ChatGPT could possibly be of any assist with regards to writing job software emails.

I used three completely different prompts to see how they’d affect the output. Here’s what I received.

Model 1

The immediate: “May you please write me a job software e mail for a Content material Strategist place at Swooped?”

ChatGPT’s Output

Picture Supply

What I Suppose

It wasn’t an epic fail, given how generic the immediate was, but it surely wasn’t nice both. To begin with, it’s too lengthy. The details about the work expertise and achievements isn’t detailed sufficient. It doesn’t embody any particular numbers.

For instance, as an alternative of simply saying, “I efficiently developed and executed content material methods that considerably elevated model visibility and engagement,” it may say, “I efficiently developed and executed content material methods that boosted natural visitors by 50%.” This sounds much more spectacular.

The tone of voice is a bit bland. Swooped has a pleasant and relaxed communication fashion, however — to be truthful — ChatGPT 3.5 couldn’t understand it, as I didn’t point out it within the immediate, and it has no entry to the corporate’s web site.

Additionally, some data, equivalent to “I’m notably impressed by Swooped’s dedication to innovation and its dynamic method to content material advertising and marketing,” appears to be made up. I didn’t inform ChatGPT that Swooped was progressive.

On a optimistic word, it prompt a related topic line. It included all parts that ought to seem in a job software e mail, like a personalised salutation, data about earlier expertise, a resume, and thanks for the consideration.

Total, I may probably deal with it as a primary draft.

Model 2

The immediate: Write me an e mail for a job software because the Content material Strategist at Swooped. Counsel an expert e mail topic line. Point out that I’ve 5 years of expertise as a content material marketer within the B2B trade. Use an expert however pleasant tone of voice. Hold it inside 120 phrases.”

ChatGPT’s Output

Picture Supply

What I Suppose

This time, I added extra particulars to the immediate. Is the consequence significantly better? I don’t suppose so. The e-mail is so much shorter, which is sweet. Despite the fact that I requested for a extra pleasant tone of voice, it looks as if it doesn’t differ from the primary model – it’s nonetheless extra on the formal aspect. Once more, a number of the data it makes use of is fictional.

What shocked me is that it used “Expensive Hiring Supervisor” this time, as an alternative of a supervisor’s identify. The decision? I might nonetheless must put in various work earlier than sending it. It’s just too generic and appears like an e mail that I may ship to any firm. It calls for lots extra personalization.

Model 3

For the third model, I made a decision to offer ChatGPT a really detailed transient, based mostly on Swooped’s real-life job advert on LinkedIn.

Picture Supply

Picture Supply

The immediate: “Write me an e mail for a job software because the Content material Strategist at Swooped. Counsel an expert e mail topic line. Consider the next job necessities:

  • A minimal of three years of labor expertise in a content material advertising and marketing position throughout a wide range of trade verticals.
  • Proficiency in challenge administration and challenge scheduling applications equivalent to Asana.
  • Familiarity with Ahrefs, Google Search Console, or different search engine optimisation instruments.
  • A persistent curiosity about tips on how to enhance processes or discover new instruments.
  • The propensity to view change as a possibility.
  • The braveness to ask questions, make strategies, and by no means accept going with the movement when it doesn’t make sense to you.
  • Printed content material and/or common contributions to trade blogs and web sites.

And my expertise:

  • I’ve 5 years of expertise as a content material marketer within the B2B trade.
  • Elevated natural visitors for my latest firm by 75%.
  • I used to be accountable for producing completely different content material codecs, together with weblog articles, experiences, case research, and touchdown web page copy.
  • I successfully managed and mentored a crew of three content material writers.

Use an expert, however pleasant tone of voice. Hold it inside 150 phrases. The hiring supervisor’s identify is Nataly.”

ChatGPT Output

Picture Supply

What I Suppose

I like how all the knowledge I’ve offered made it into the e-mail, each these in regards to the firm’s necessities in addition to people who relate to my expertise.

The size of the e-mail is barely over the requested 150 phrases, however — since this isn’t a LinkedIn or Twitter publish and I don’t have a personality restrict when sending an e mail — this isn’t a problem.

Sadly, I’m nonetheless sad with the tone of voice. Whereas the copy is skilled, it’s too formal. I don’t see the “friendliness” I’ve requested for anyplace.

I really feel that I might obtain a really related output even when I didn’t ask for the copy to be written in a pleasant tone of voice.

All in all, whereas the contents of the e-mail don’t require any extra personalization, in my view, it doesn’t really feel private and requires a rewrite.

This brings me to the following part.

Writing My Personal Job Software Electronic mail

After reviewing all three variations of the e-mail, I made a decision to jot down my very own.

I kept away from any ChatGPT concepts and simply wrote what, based mostly on my experiences, felt like one thing that would seize the hiring supervisor’s curiosity.

Topic line: Noticed you’re on the lookout for a Content material Strategist

Hello Nataly,

I noticed you’re trying to find a Content material Strategist, and I may be the right match. I’ve 5 years of expertise as a content material marketer within the B2B trade, with recruitment and HR being one among my areas of experience.

Throughout my time as a content material crew member, I’ve:

  • Helped develop natural visitors to the corporate’s web site by 75%
  • Managed a crew of three content material writers
  • Produced a wide range of completely different content material codecs, together with weblog posts, touchdown web page copy, experiences, and case research.

I’m acquainted with all of the instruments talked about within the place — I used Asana to handle content material advertising and marketing tasks, and I can’t think about my life with out Ahrefs anymore! I additionally really feel that I’d be tradition match for the corporate. I continually search for methods to optimize my work, and I’m not afraid to share my opinion.

My resume is within the attachment.

I’d love to leap on a name to be taught extra in regards to the position and see if we’d be match.

Finest regards,


What I Did Right here

I made a decision to start out with a to-the-point e mail topic line, which mentions the position I’m taken with however skips the model identify.

For my part, naming the corporate within the e mail matter isn’t important when emailing the hiring supervisor or an inner recruiter. In spite of everything, they aren’t hiring for anybody else however their firm, not like recruitment businesses.

Earlier than writing the message itself, I checked on LinkedIn who the hiring supervisor is and featured their identify within the salutation to make it really feel extra private. It’s additionally a refined sign that I did my analysis earlier than making use of for the job.

All through the e-mail, I used a relaxed, pleasant tone of voice, as that’s how the model communicates on its web site. This will make my software really feel rather more relatable and make me seem like a probably good match for the crew.

So far as size is worried, I stored the copy pretty brief. I addressed a couple of of the important thing necessities and related experiences, with out overwhelming the hiring supervisor with data. To catch their consideration, I used a few numbers to exhibit my expertise and skill to handle a crew.

My purpose for the e-mail was to give attention to my character and work ethics, as these typically decide whether or not you’re going to be match for the corporate in the long term.

To sum up, whereas the output from ChatGPT was respectable in sure areas, I really feel that I might nonetheless determine to use with my very own e mail, written from scratch. You should utilize AI output for inspiration, however for those who actually need to stand out, dedicate a while to writing a real message that has that inimitable, human “really feel.”

People vs. AI

I feel that this battle has been gained by a human.

Was this a good battle? In all probability not solely as a result of ChatGPT3.5 didn’t have entry to the identical data that I did.

Until I offered sufficient particulars in regards to the place and the corporate I used to be making use of to, it wouldn’t have the ability to generate a job software e mail interesting sufficient to the hiring supervisor. The copy was too generic.

To provide it some credit score — ChatGPT did fairly properly with e mail construction, incorporating all vital parts.

It appears helpful for creating the primary draft. Whereas additional personalization is important, deciding on the construction to make sure the appropriate movement might be the toughest facet, and it received it proper.

Do you have to use ChatGPT to jot down your advertising and marketing job software emails? Completely! Simply be sure that to personalize the output earlier than hitting ship.

Have enjoyable experimenting.

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